Version 1.0 · Effective Date: January 1, 2026 · Last Updated: January 1, 2026

This Acceptable Use Policy ("Policy") describes the acceptable and prohibited uses of the Lextiff platform ("Services") operated by Canvas Chrome Designs.

This Policy forms part of the Lextiff Terms of Service and applies to every Customer, Authorized User, administrator, contractor, employee, and any other individual accessing the Services.

Failure to comply with this Policy may result in suspension or termination of access to the Services.

1. Purpose

Lextiff is designed to help law firms securely manage legal matters, documents, communications, and related workflows.

This Policy exists to: protect Customers and their data; maintain the security and availability of the Services; ensure compliance with applicable laws; prevent abuse of the platform; support a trusted environment for all users.

2. Compliance With Laws

You must use the Services only in compliance with all applicable laws, regulations, court rules, ethical obligations, and professional responsibilities.

You are solely responsible for ensuring that your use of the Services complies with the laws applicable to your practice, jurisdiction, and clients.

3. Authorized Use

You may use the Services solely for legitimate business purposes related to your legal practice or organization.

You may use the Services to: manage legal matters; organize documents; communicate with clients; manage workflows; track deadlines; manage settlements and expenses; collaborate with authorized personnel; generate reports; securely store business records.

4. Prohibited Activities

You may not use the Services to: violate any law or regulation; commit fraud; engage in deceptive practices; impersonate another person or organization; upload malicious software; distribute ransomware or spyware; transmit viruses or harmful code; interfere with platform security; attempt unauthorized access; bypass authentication controls; exploit software vulnerabilities; reverse engineer the platform; scrape data from the Services; harvest user information; overload or disrupt platform infrastructure; interfere with other Customers' use of the Services; circumvent subscription limitations; share accounts among unauthorized users.

5. Customer Data

You are solely responsible for all information uploaded or transmitted through the Services.

You agree not to upload content that: violates applicable law; infringes intellectual property rights; violates confidentiality obligations; contains malicious software; contains unlawful or fraudulent material; is intentionally misleading; violates the privacy rights of others.

Lextiff does not routinely monitor Customer Data but reserves the right to investigate suspected violations of this Policy or applicable law.

6. Professional Responsibility

Lextiff is a software platform and does not provide legal advice.

You remain solely responsible for: legal strategy; legal research; court filings; statute of limitations calculations; trust accounting compliance; client communications; professional judgment; verification of AI-generated content; compliance with attorney ethical obligations.

Use of the Services does not replace independent professional review.

7. Artificial Intelligence Features

Where available, AI-assisted features are intended solely to improve productivity. You must independently review all AI-generated content before relying upon it.

You may not use AI features to: generate unlawful content; violate professional obligations; infringe intellectual property rights; misrepresent AI-generated content as verified legal advice; attempt to circumvent platform safeguards.

Lextiff may limit or suspend access to AI functionality if misuse is detected.

8. Security Responsibilities

You are responsible for maintaining the security of your account.

You agree to: use strong passwords; keep credentials confidential; enable multi-factor authentication where available; promptly remove access for former employees; report suspected unauthorized access; maintain appropriate endpoint security within your organization.

You may not intentionally test or probe the security of the Services without prior written authorization from Lextiff.

9. System Integrity

You may not: interfere with platform performance; perform denial-of-service attacks; automate excessive requests; attempt to overload servers; interfere with platform monitoring; circumvent usage limits; manipulate system metrics; exploit software defects.

Reasonable use of publicly documented APIs is permitted in accordance with applicable documentation and subscription limits.

10. Third-Party Integrations

If you connect third-party services to Lextiff, you are responsible for ensuring that: you have authority to connect those services; such integrations comply with applicable laws; credentials are maintained securely; integrations do not compromise platform security.

Lextiff is not responsible for third-party services or their availability.

11. Monitoring and Enforcement

To protect the security, integrity, and availability of the Services, Lextiff may monitor platform activity, system performance, authentication events, audit logs, and security alerts to detect misuse, fraud, or security incidents.

Where reasonably necessary, Lextiff may investigate suspected violations of this Policy.

12. Suspension and Termination

Lextiff may suspend or terminate access to the Services if it reasonably believes that a Customer or Authorized User has: violated this Policy; violated the Terms of Service; engaged in fraudulent activity; created a security risk; attempted unauthorized access; used the Services for unlawful purposes; failed to pay applicable subscription fees.

Where appropriate, Lextiff may provide an opportunity to remedy the violation before terminating access. However, Lextiff may immediately suspend access where necessary to protect the Services, other Customers, or comply with applicable law.

13. Reporting Abuse

If you become aware of misuse of the Services, security vulnerabilities, or suspected violations of this Policy, please notify us promptly.

Security Team
Email: security@lextiff.com

Please provide sufficient information to allow us to investigate the issue.

14. Changes to This Policy

Lextiff may update this Acceptable Use Policy from time to time.

Material changes will be communicated through email, in-application notifications, or publication on the Lextiff website.

Continued use of the Services after the effective date of any revised Policy constitutes acceptance of the updated Policy.

15. Contact Information

Questions regarding this Policy may be directed to:

Lextiff Legal
Email: legal@lextiff.com
Website: https://www.lextiff.com

Effective Date: January 1, 2026 · Last Updated: January 1, 2026

Lextiff ("Lextiff," "we," "our," or "us") is a cloud-based legal practice management platform developed and operated by Canvas Chrome Designs.

This Privacy Policy explains how we collect, use, disclose, protect, retain, and otherwise process personal information when you access or use: the Lextiff website; the Lextiff web application; mobile applications; customer support services; integrations; APIs; communications with us.

By accessing or using the Services, you acknowledge that you have read and understood this Privacy Policy.

1. Scope

This Privacy Policy applies to: visitors to www.lextiff.com; registered users; attorneys; paralegals; law firms; administrative staff; firm owners; prospective customers; individuals contacting our support team.

This Privacy Policy does not apply to third-party services that integrate with Lextiff. Those providers maintain their own privacy policies.

2. Definitions

Personal Information means information that identifies, relates to, describes, or can reasonably be associated with an individual.

Customer means the law firm or organization subscribing to Lextiff.

Customer Data means all information uploaded by Customers into the Services.

Protected Health Information (PHI) has the meaning assigned under HIPAA where applicable.

Processing means collecting, storing, organizing, transmitting, analyzing, modifying, deleting, or otherwise handling information.

3. Information We Collect

Depending upon how you interact with Lextiff, we may collect the following categories of information.

A. Account Information: Name; email address; phone number; password (encrypted); organization name; job title; office address; user role; subscription information.

B. Authentication Information: login timestamps; authentication logs; IP address; browser type; operating system; session identifiers; device identifiers; multi-factor authentication events.

C. Customer Data: client names; contact information; legal documents; pleadings; medical records; photographs; contracts; invoices; settlement information; trust accounting information; notes; uploaded files; communications; calendar events; tasks; case histories. Customer Data belongs to the Customer.

D. Payment Information: Subscription payments are processed through authorized third-party payment processors. Lextiff does not store complete payment card information. Depending upon your payment method, we may receive: billing status; invoice history; payment confirmations; subscription status; limited billing information.

E. Usage Information: browser type; operating system; device type; screen resolution; language settings; pages visited; feature usage; clicks; session duration; referral URLs; crash reports; performance metrics.

F. Cookies and Similar Technologies: Lextiff uses cookies and similar technologies to authenticate users; maintain sessions; remember preferences; improve performance; analyze usage; enhance security. Cookies may be essential for the proper operation of the Services.

4. How We Use Information

We use information to: provide the Services; authenticate users; create Accounts; process subscriptions; provide customer support; maintain security; detect fraud; improve performance; develop new features; monitor system health; comply with legal obligations; respond to support requests; communicate product updates; send security notifications; administer the Services.

We do not sell Customer Data. We do not use Customer Data for advertising. We do not use Customer Data to build marketing profiles.

5. Legal Bases for Processing

Where required by applicable law, we process personal information on one or more of the following legal bases: performance of a contract; compliance with legal obligations; legitimate business interests; protection of vital interests; consent, where required by law.

6. Customer Data Ownership

Customer Data remains the property of the Customer. Lextiff does not claim ownership of Customer Data. We process Customer Data solely for the purpose of operating and supporting the Services in accordance with our agreements with the Customer.

7. How We Share Information

Lextiff does not sell Personal Information or Customer Data. We do not rent, trade, or otherwise disclose Customer Data for advertising or marketing purposes. We may disclose information only in the following circumstances:

A. Service Providers: We may share information with carefully selected third-party service providers that perform services on our behalf, including cloud infrastructure providers; data hosting providers; email delivery providers; SMS and communication providers; payment processors; authentication providers; monitoring and logging providers; customer support platforms; analytics providers. These providers may access Personal Information only to the extent reasonably necessary to perform services for Lextiff and are contractually required, where applicable, to protect the information they process.

B. Legal Requirements: We may disclose information where we reasonably believe disclosure is necessary to comply with applicable law; comply with court orders or subpoenas; respond to lawful governmental requests; enforce our Terms of Service; investigate fraud or security incidents; protect the rights, safety, or property of Lextiff, our Customers, or others. Where legally permitted, we may notify the affected Customer before disclosing Customer Data.

C. Business Transactions: If Lextiff or Canvas Chrome Designs is involved in a merger, acquisition, financing, corporate reorganization, or sale of assets, Personal Information and Customer Data may be transferred as part of that transaction, subject to appropriate confidentiality obligations and applicable law.

D. With Customer Direction: We may disclose Customer Data when expressly instructed or authorized by the Customer, including through integrations, exports, or user-initiated sharing.

8. Artificial Intelligence Features

Lextiff does not currently offer AI-assisted features. Should such features be introduced in the future, this section will govern their use, and Customers will be notified in accordance with Section 21 (Changes to This Privacy Policy).

9. Protected Health Information (HIPAA)

Some Customers may choose to use Lextiff to process information that constitutes Protected Health Information ("PHI") under HIPAA.

Lextiff is designed with security and privacy safeguards intended to support Customers' compliance efforts. However, Customer remains responsible for determining whether HIPAA applies to its use of the Services.

Where required by applicable law and agreed by the parties, Lextiff and the Customer may execute a separate Business Associate Agreement ("BAA"). Nothing in this Privacy Policy shall itself constitute a Business Associate Agreement.

Customer remains responsible for: obtaining all required authorizations and consents; ensuring lawful collection and disclosure of PHI; complying with HIPAA and other applicable healthcare privacy laws.

10. Data Security

Protecting Customer information is a core component of the Services. Lextiff implements commercially reasonable administrative, technical, and organizational safeguards designed to protect Personal Information and Customer Data from unauthorized access, disclosure, alteration, or destruction.

Depending on the Services used, these safeguards may include: encrypted communications using TLS; encryption of data at rest where applicable; role-based access controls; strong authentication mechanisms; password hashing using industry-accepted algorithms; audit logging; infrastructure monitoring; vulnerability management; backup and disaster recovery procedures; secure software development practices; access controls for personnel with a legitimate business need.

Despite these measures, no system can guarantee absolute security. Customers should also implement appropriate safeguards within their own organizations, including strong passwords, multi-factor authentication where available, user access management, and endpoint security.

11. Data Retention

We retain Personal Information and Customer Data only for as long as reasonably necessary to: provide the Services; comply with legal obligations; resolve disputes; enforce agreements; maintain security; perform backup and disaster recovery functions.

Upon termination of a Customer's subscription, Customer Data will be retained for a limited period to allow export or retrieval, after which it may be permanently deleted from active systems in accordance with our data retention procedures.

Encrypted backup copies may persist for a limited period before being overwritten or securely deleted in accordance with operational backup schedules.

12. International Data Transfers

Lextiff may process or store Personal Information using infrastructure located in one or more jurisdictions. Where Personal Information is transferred across national borders, Lextiff will take reasonable measures designed to ensure that such transfers comply with applicable data protection laws and are protected through appropriate contractual, organizational, or technical safeguards where required.

13. Your Privacy Rights

Depending on your location and applicable law, you may have certain rights regarding your Personal Information, including the right to: access the Personal Information we maintain about you; request correction of inaccurate information; request deletion of certain Personal Information; request restriction of processing in certain circumstances; object to certain processing activities where permitted by law; request a copy of Personal Information in a portable format where applicable; withdraw consent where processing is based on consent.

Requests may be submitted using the contact information provided at the end of this Privacy Policy. We may request reasonable information to verify the identity and authority of the individual making the request before fulfilling it.

14. Cookies and Similar Technologies

Lextiff uses cookies, local storage, pixels, and similar technologies ("Cookies") to operate, secure, and improve the Services.

Cookies help us: authenticate users; maintain secure sessions; remember preferences; improve website functionality; understand usage trends; measure platform performance; enhance security.

Some Cookies are essential for the operation of the Services and cannot be disabled without affecting functionality. Where required by applicable law, we will obtain consent before placing non-essential Cookies on your device.

Additional information regarding our use of Cookies is available in our Cookie Policy.

15. Analytics

Lextiff may use analytics technologies to understand how visitors and Customers use the Services.

Analytics information may include: pages viewed; navigation paths; browser information; device information; operating system; session duration; feature usage; error reports; performance metrics.

Analytics data helps us improve platform performance, reliability, security, and user experience. Where practicable, analytics information is aggregated or de-identified.

16. Marketing Communications

We may send Customers communications relating to: account administration; billing; security alerts; product announcements; maintenance notifications; new features; educational resources; company news.

You may opt out of receiving promotional marketing communications at any time by following the unsubscribe instructions contained within such communications.

Certain operational, billing, legal, or security-related communications are necessary for the operation of the Services and cannot be opted out of while maintaining an active account.

17. Children's Privacy

The Services are intended solely for use by businesses and legal professionals.

Lextiff does not knowingly collect Personal Information directly from children under the age of thirteen (13), or any higher minimum age required by applicable law.

If we become aware that Personal Information has been collected directly from a child in violation of applicable law, we will take reasonable steps to delete such information.

18. California Privacy Rights

If you are a California resident, you may have certain rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), subject to applicable exemptions.

Depending on applicable law, these rights may include: the right to know what Personal Information is collected; the right to request deletion of certain Personal Information; the right to request correction of inaccurate Personal Information; the right to limit the use of certain sensitive Personal Information where applicable; the right to receive equal service and pricing regardless of exercising privacy rights.

Lextiff does not sell Personal Information as that term is defined under the CCPA. Lextiff does not knowingly share Personal Information for cross-context behavioral advertising.

California residents may exercise applicable rights by contacting us using the information provided below.

19. European Economic Area (EEA), United Kingdom, and Switzerland

Individuals located within the European Economic Area (EEA), the United Kingdom, or Switzerland may have additional rights under applicable data protection laws, including the General Data Protection Regulation (GDPR) and the UK GDPR.

Where applicable, such rights may include: access; correction; deletion; restriction of processing; objection to processing; data portability; withdrawal of consent where consent is the legal basis for processing.

Individuals also have the right to lodge a complaint with their applicable supervisory authority.

20. Do Not Track

Some web browsers include a "Do Not Track" ("DNT") feature. Because there is currently no universally accepted standard governing DNT signals, Lextiff does not currently respond differently to browser-based DNT requests. If an industry standard for responding to DNT signals becomes established and legally required, we may revise our practices accordingly.

21. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect: changes in applicable law; new platform features; changes in business operations; security improvements; technology developments.

When material changes are made, we will provide notice through one or more of the following methods: email; in-application notification; publication on the Lextiff website.

The "Last Updated" date at the beginning of this Privacy Policy will also be revised.

Continued use of the Services following the effective date of the revised Privacy Policy constitutes acknowledgment of the updated Privacy Policy.

22. Contact Us

Questions, requests, or concerns regarding this Privacy Policy or our privacy practices may be directed to:

Privacy Team
Lextiff
Email: privacy@lextiff.com
Website: https://www.lextiff.com

If you are submitting a request relating to your privacy rights, please include sufficient information to allow us to verify your identity and process your request.

23. Operated by Canvas Chrome Designs

Lextiff is developed, owned, and operated by Canvas Chrome Designs, a technology company specializing in secure cloud software, workflow automation, and digital solutions for modern businesses.

Canvas Chrome Designs is committed to maintaining appropriate administrative, technical, and organizational safeguards designed to protect the confidentiality, integrity, and availability of Personal Information and Customer Data processed through the Services.

Privacy inquiries: privacy@lextiff.com
Support: support@lextiff.com

Version 1.0 · Effective Date: January 1, 2026

These Terms of Service ("Terms") constitute a legally binding agreement between Canvas Chrome Designs, the developer and operator of Lextiff ("Lextiff," "we," "our," or "us"), and the individual or legal entity accessing or using the Lextiff platform ("Customer," "you," or "your").

By creating an account, accessing, or using Lextiff, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you are accepting these Terms on behalf of a law firm, corporation, partnership, governmental agency, or other legal entity, you represent and warrant that you have the legal authority to bind that entity to these Terms.

If you do not agree to these Terms, you must not access or use the Services.

1. Definitions

For purposes of these Terms:

Account means a registered user account created to access the Services.

Affiliate means any entity that directly or indirectly controls, is controlled by, or is under common control with a party.

Authorized User means an individual authorized by the Customer to access and use the Services under the Customer's subscription.

Business Associate Agreement (BAA) means a separate written agreement governing the handling of Protected Health Information where required under applicable United States healthcare privacy laws.

Customer Data means all information, documents, files, communications, case information, client information, medical records, settlement records, billing information, metadata, and other content uploaded, stored, transmitted, or otherwise processed by the Customer through the Services.

Documentation means manuals, help guides, technical documentation, training materials, and other materials made available by Lextiff regarding the Services.

Protected Health Information (PHI) shall have the meaning assigned under the Health Insurance Portability and Accountability Act of 1996 (HIPAA), where applicable.

Services means the Lextiff cloud-based software platform, websites, mobile applications, APIs, integrations, features, updates, and related services provided by Canvas Chrome Designs.

Subscription Term means the period during which the Customer is authorized to use the Services under an active subscription.

2. Eligibility and Authority

You represent and warrant that:

• You are at least eighteen (18) years of age.
• You possess the legal capacity to enter into binding contracts.
• If you are acting on behalf of a law firm or other legal entity, you have full authority to bind that organization to these Terms.
• All registration information you provide is complete, accurate, and current.

You agree to promptly update your information whenever necessary to maintain its accuracy.

3. Description of Services

Lextiff is a cloud-based Software-as-a-Service (SaaS) platform designed to assist plaintiff law firms and legal professionals with practice management and administrative workflows. Depending upon the subscription selected, the Services may include:

• Client intake management
• Matter and case management
• Contact management
• Document management
• Medical record organization
• Settlement tracking
• Expense tracking
• Trust accounting support
• Task management
• Calendar and deadline management
• Statute of limitations calculations
• Workflow automation
• Notifications
• Team collaboration
• Secure document storage
• Audit logs
• Electronic document signing
• Reporting
• AI-assisted productivity features
• API integrations
• Other services introduced from time to time

The Services are continuously developed and improved. We reserve the right to modify, enhance, replace, suspend, or discontinue features at any time.

Nothing in these Terms obligates us to continue supporting any particular feature indefinitely.

4. License Grant

Subject to these Terms and payment of all applicable fees, Canvas Chrome Designs grants Customer a limited, non-exclusive, non-transferable, non-sublicensable, revocable license during the Subscription Term to access and use the Services solely for the Customer's internal business operations.

This license does not transfer ownership of the Services or any intellectual property.

Except as expressly permitted under these Terms, Customer shall not: copy the Services; modify the Services; create derivative works; reverse engineer; decompile; disassemble; attempt to discover source code; sublicense the Services; lease the Services; sell the Services; redistribute the Services; provide the Services as a managed service; permit unauthorized third parties to access the Services.

Any rights not expressly granted remain reserved by Canvas Chrome Designs.

5. Account Registration and Security

Customer is responsible for establishing and maintaining secure Accounts for all Authorized Users.

Customer agrees to: maintain accurate account information; maintain the confidentiality of login credentials; implement reasonable password policies; immediately notify Lextiff of any unauthorized access; promptly disable access for departing employees; restrict access to authorized personnel only; comply with all applicable professional obligations.

Customer is responsible for all activity occurring under its Accounts unless such activity results directly from a security breach solely attributable to Lextiff.

Lextiff reserves the right to suspend any Account reasonably believed to be compromised or used in violation of these Terms.

6. Authorized Users

Customer may authorize employees, attorneys, paralegals, legal assistants, administrative staff, contractors, or other approved personnel to access the Services, subject to the purchased subscription limits.

Customer remains fully responsible for all actions of its Authorized Users. Customer shall ensure that every Authorized User complies with these Terms. Unauthorized sharing of Accounts is prohibited.

7. Customer Responsibilities

Customer acknowledges and agrees that it is solely responsible for: the accuracy of Customer Data; compliance with applicable laws; compliance with court rules; compliance with attorney ethical obligations; maintaining required licenses; verifying deadlines; verifying statute calculations; reviewing AI-generated content; supervising Authorized Users; obtaining all legally required client consents; ensuring lawful storage of sensitive information; maintaining adequate internal cybersecurity practices.

Lextiff provides administrative software only. Customer retains full professional responsibility for every legal matter handled through the Services.

8. Professional Responsibility Disclaimer

Lextiff is a technology platform. Lextiff is not: a law firm; a legal service provider; a legal referral service; a substitute for licensed legal counsel.

Nothing within the Services constitutes: legal advice; legal representation; legal opinion; legal strategy; legal research; attorney supervision.

Workflow automation, reminders, forms, templates, statute calculations, AI-generated suggestions, checklists, document generation, and other automated functions are intended solely as productivity tools.

Customer is solely responsible for independently reviewing and verifying every: filing deadline; statute of limitations; court rule; legal document; settlement calculation; trust accounting transaction; client communication; legal strategy; AI-generated output.

Failure to independently verify legal information may result in significant legal consequences.

Customer agrees that reliance upon automated platform functionality without independent professional review is solely at Customer's own risk.

9. Customer Data Ownership

As between the parties, Customer retains all right, title, and interest in and to Customer Data. Nothing in these Terms transfers ownership of Customer Data to Canvas Chrome Designs.

Customer grants Lextiff a limited, worldwide, non-exclusive, royalty-free license during the Subscription Term solely to the extent necessary to: host the Services; store Customer Data; process Customer Data; transmit Customer Data; generate reports requested by Customer; perform automated workflows; provide technical support; create encrypted backups; improve the operation, reliability, and security of the Services using de-identified and aggregated information where permitted by applicable law.

Lextiff shall not sell Customer Data to third parties. We will not use Customer Data for advertising or marketing purposes.

10. Customer Responsibilities Regarding Data

Customer represents and warrants that: it owns or has all necessary rights to upload Customer Data; Customer Data does not violate applicable laws; Customer Data does not infringe intellectual property rights; Customer Data does not violate confidentiality obligations owed to third parties; Customer Data has been collected lawfully.

Customer remains solely responsible for the legality, quality, integrity, accuracy, and completeness of Customer Data.

Lextiff has no obligation to monitor Customer Data but reserves the right to remove or restrict access to content that reasonably appears to violate these Terms or applicable law.

11. Confidentiality

Each party acknowledges that, during the course of the relationship, it may receive confidential information belonging to the other party.

Confidential Information includes, but is not limited to: business plans; pricing; software architecture; source code; documentation; customer lists; technical information; security procedures; case information; medical records; litigation documents; settlement information; financial information; attorney work product; any information designated as confidential.

Each party agrees to: protect Confidential Information using reasonable administrative, technical, and physical safeguards; use Confidential Information solely for purposes of performing under these Terms; not disclose Confidential Information except as authorized or required by law.

These confidentiality obligations survive termination of these Terms.

12. Data Security

Lextiff implements commercially reasonable administrative, technical, and organizational safeguards designed to protect Customer Data from unauthorized access, disclosure, alteration, or destruction.

Depending upon the Services utilized, these safeguards may include: encrypted data transmission using Transport Layer Security (TLS); encryption of stored data where applicable; role-based access controls; authentication controls; audit logging; secure cloud infrastructure; redundant storage; automated backups; vulnerability management; infrastructure monitoring; disaster recovery procedures.

Although Lextiff employs reasonable security measures, no method of electronic storage or transmission over the Internet can be guaranteed to be completely secure.

Accordingly, Lextiff does not warrant that unauthorized access, cyberattacks, malware, or security incidents will never occur. Customer acknowledges and accepts these inherent risks.

13. Protected Health Information (HIPAA)

Certain Customers may choose to store or process Protected Health Information ("PHI") through the Services.

Customer acknowledges that Customer is solely responsible for determining whether its use of the Services is subject to HIPAA or other healthcare privacy laws.

Where applicable and mutually agreed, the parties may execute a separate Business Associate Agreement ("BAA").

Unless and until a BAA has been fully executed by both parties, Customer shall not rely upon Lextiff as a HIPAA-compliant Business Associate.

Customer remains solely responsible for: determining whether HIPAA applies; obtaining required patient authorizations; ensuring lawful disclosure of PHI; complying with all applicable healthcare privacy laws.

Nothing contained within these Terms shall itself constitute a Business Associate Agreement.

14. Privacy

Use of the Services is also governed by the Lextiff Privacy Policy. The Privacy Policy explains how personal information is collected, processed, stored, disclosed, and protected.

In the event of any conflict between these Terms and the Privacy Policy regarding privacy practices, the Privacy Policy shall govern to the extent of such conflict.

15. AI-Assisted Features

Lextiff does not currently offer AI-assisted features. Should such features be introduced in the future, this section will govern their use, and Customer will be notified in accordance with Section 45 (Changes to These Terms).

16. Third-Party Services

The Services may integrate with or depend upon third-party providers including, without limitation: cloud infrastructure providers; payment processors; email delivery providers; SMS providers; electronic signature services; document storage providers; authentication providers; mapping services; analytics services; artificial intelligence providers.

Use of such third-party services may be subject to separate terms and privacy policies established by those providers.

Lextiff is not responsible for: interruptions caused by third-party providers; changes to third-party APIs; third-party outages; pricing changes imposed by third parties; actions or omissions of third-party providers.

17. Service Availability

Lextiff strives to provide reliable access to the Services. However, Customer acknowledges that uninterrupted availability cannot be guaranteed.

Temporary interruptions may occur due to: scheduled maintenance; emergency maintenance; software updates; infrastructure failures; Internet disruptions; cloud provider outages; denial-of-service attacks; security incidents; events beyond Lextiff's reasonable control.

No service level agreement (SLA) is provided unless separately agreed in writing.

18. Maintenance, Updates, and Modifications

Lextiff may periodically: release updates; deploy bug fixes; improve functionality; modify user interfaces; add security enhancements; retire obsolete features; introduce new functionality.

Such updates may occur without prior notice where reasonably necessary to maintain security or platform integrity.

Lextiff reserves the right to discontinue features that have become obsolete, unsupported, or commercially impractical.

19. Backup and Disaster Recovery

Lextiff maintains commercially reasonable backup and disaster recovery procedures designed to reduce the risk of accidental data loss.

Customer acknowledges that no backup system can guarantee complete protection against every possible failure. Customers are encouraged to maintain independent copies of critical documents and records.

Lextiff shall not be responsible for data loss resulting from: Customer deletion; malware introduced by Customer; compromised Customer credentials; third-party failures; events beyond reasonable control.

20. Beta Features

From time to time, Lextiff may make available beta, preview, experimental, early access, or evaluation features. Such features are provided solely for testing and evaluation purposes.

Beta Features may: contain defects; be modified at any time; be discontinued without notice; lack full functionality; produce unexpected results.

Beta Features are provided "AS IS" without warranties of any kind. Customer assumes all risks associated with the use of Beta Features.

21. Subscription Plans and Billing

Access to the Services is provided on a subscription basis. Subscription plans, pricing, user limits, storage limits, included features, and billing intervals are described on the Lextiff website or in an executed Order Form.

Customer agrees to pay all applicable subscription fees, taxes, and other charges associated with the selected plan.

Unless otherwise agreed in writing: subscriptions renew automatically at the end of each billing period; subscription fees are billed in advance; all fees are stated in U.S. Dollars unless otherwise specified; applicable taxes are the responsibility of the Customer.

Failure to pay subscription fees may result in suspension or termination of access.

22. Payment Processing

Payments may be processed through authorized third-party payment providers. Lextiff does not store complete payment card information.

Customer authorizes recurring charges for all subscription renewals until canceled in accordance with these Terms.

If any payment cannot be processed, Lextiff may: retry payment; suspend access; downgrade features; terminate the subscription after reasonable notice.

23. Pricing Changes

Lextiff reserves the right to modify subscription pricing. Any pricing changes shall become effective upon the Customer's next renewal unless otherwise required by applicable law.

Reasonable advance notice will be provided through: email; in-application notification; or updates published on the Lextiff website.

Continued use of the Services after renewal constitutes acceptance of the revised pricing.

24. Refund Policy

Except where required by applicable law or expressly stated in writing: subscription fees are non-refundable; partial billing periods are not refunded; unused features do not generate credits; early termination does not entitle Customer to reimbursement.

Lextiff may, in its sole discretion, issue goodwill credits or refunds without creating any future obligation.

25. Intellectual Property Rights

The Services, including all software, source code, object code, databases, interfaces, workflows, visual designs, branding, logos, graphics, documentation, APIs, templates, algorithms, reports, and related materials, are the exclusive property of Canvas Chrome Designs or its licensors and are protected by applicable intellectual property laws.

No ownership rights are transferred to Customer.

Customer shall not: copy the software except as expressly permitted; modify the software; create derivative works; reverse engineer; decompile; extract source code; remove proprietary notices; reproduce proprietary documentation; use Lextiff branding without prior written consent.

All rights not expressly granted remain reserved.

26. Feedback

Customer may voluntarily provide suggestions, ideas, enhancement requests, recommendations, or other feedback regarding the Services.

Customer grants Lextiff a perpetual, worldwide, irrevocable, royalty-free license to use, modify, incorporate, publish, and commercialize such feedback without compensation or attribution.

Customer acknowledges that providing feedback does not create any ownership interest in future product developments.

27. Acceptable Use

Customer shall not use the Services to: violate applicable laws; infringe intellectual property rights; transmit malicious software; distribute spam; engage in fraudulent conduct; upload unlawful content; interfere with platform security; attempt unauthorized access; bypass security controls; scrape or harvest platform data; overload or disrupt infrastructure; conduct penetration testing without written authorization; use the Services to compete directly by copying substantial functionality.

Lextiff reserves the right to investigate suspected violations.

28. Suspension of Services

Lextiff may immediately suspend all or part of the Services if it reasonably determines that: Customer violates these Terms; Customer poses a security risk; Customer engages in fraudulent activity; Customer fails to pay applicable fees; continued access could expose Lextiff or other Customers to liability; suspension is required by law or governmental order.

Where reasonably practicable, Lextiff will provide notice before suspension.

Nothing in this section limits any other legal remedies available to Lextiff.

29. Warranties Disclaimer

To the maximum extent permitted by applicable law, the Services are provided "as is," "as available," and "with all faults."

Lextiff disclaims all warranties, whether express, implied, statutory, or otherwise, including but not limited to: merchantability; fitness for a particular purpose; title; non-infringement; quiet enjoyment; accuracy; reliability; availability.

Lextiff does not warrant that: the Services will operate without interruption; the Services will be error-free; defects will always be corrected; Customer Data will never be lost; security incidents will never occur; the Services will satisfy every Customer requirement.

Customer assumes all risks arising from use of the Services.

30. Limitation of Liability

To the maximum extent permitted by applicable law, in no event shall Canvas Chrome Designs, Lextiff, its owners, officers, directors, employees, contractors, licensors, or affiliates be liable for: indirect, incidental, consequential, special, exemplary, or punitive damages; loss of profits, business, goodwill, revenue, data, or clients; business interruption; missed deadlines; court sanctions; lost cases; missed statutes of limitation; settlement disputes; attorney malpractice claims arising from Customer's use of the Services.

To the maximum extent permitted by law, Lextiff's total aggregate liability arising out of or relating to the Services shall not exceed the total subscription fees paid by Customer to Lextiff during the twelve (12) months immediately preceding the event giving rise to the claim.

The limitations set forth in this section apply regardless of the legal theory asserted, including contract, tort, negligence, strict liability, or otherwise.

31. Indemnification

Customer agrees to defend, indemnify, and hold harmless Canvas Chrome Designs, Lextiff, its officers, directors, employees, contractors, licensors, successors, and affiliates from and against any claims, liabilities, damages, losses, judgments, settlements, penalties, costs, and reasonable attorneys' fees arising out of or relating to: Customer's breach of these Terms; Customer Data; Customer's violation of law; Customer's infringement of intellectual property rights; Customer's professional services; Customer's handling of client information; Customer's misuse of the Services; Customer's negligence or willful misconduct; Customer's violation of HIPAA or other privacy laws.

Lextiff reserves the right to assume exclusive control of the defense of any matter subject to indemnification at Customer's expense, and Customer agrees to cooperate fully in such defense.

32. Force Majeure

Lextiff shall not be liable for any delay, interruption, or failure to perform resulting from causes beyond its reasonable control, including but not limited to: natural disasters; acts of God; war; terrorism; civil unrest; labor disputes; governmental actions; epidemics or pandemics; failures of Internet service providers; cloud infrastructure outages; cyberattacks; power failures; telecommunications failures; supply chain disruptions.

Performance shall be excused for the duration of the Force Majeure event and for a reasonable period thereafter.

33. Term and Termination

These Terms become effective when Customer first accesses or uses the Services and remain in effect until terminated in accordance with this Agreement.

Customer may terminate its subscription at any time through the account settings or by providing written notice to Lextiff. Unless otherwise required by applicable law or a separate written agreement, termination will become effective at the end of the current billing period.

Lextiff may suspend or terminate the Services immediately if Customer: materially breaches these Terms; fails to pay applicable fees; engages in fraudulent, unlawful, or abusive conduct; creates a security risk to the Services or other customers; violates applicable laws or regulations; or uses the Services in a manner that may expose Lextiff to legal liability.

Termination of the Services does not relieve Customer of any obligation to pay fees accrued prior to the effective date of termination.

Sections intended by their nature to survive termination, including but not limited to intellectual property, confidentiality, warranties, limitation of liability, indemnification, dispute resolution, and governing law, shall survive termination of these Terms.

34. Data Export and Retention

Subject to payment of all outstanding fees and applicable law, Customer may request an export of Customer Data for a limited period following termination of the subscription.

Unless otherwise required by law or agreed in writing: Customer Data may remain available for export for up to thirty (30) days following termination. After the applicable retention period, Customer Data may be permanently deleted from active systems. Archived backups containing Customer Data may remain in secure backup systems for a limited period consistent with Lextiff's backup and disaster recovery procedures before being permanently overwritten or deleted.

It is Customer's responsibility to request and retain copies of Customer Data before permanent deletion. Lextiff shall have no obligation to retain Customer Data beyond the applicable retention period.

35. Electronic Communications

Customer agrees that Lextiff may provide notices, disclosures, invoices, security notifications, service announcements, and other communications electronically, including through: email; the Lextiff platform; the Customer dashboard; or the Lextiff website.

Electronic communications shall satisfy any legal requirement that such communications be in writing, to the extent permitted by applicable law.

36. Publicity

Unless otherwise agreed in writing, Lextiff will not publicly identify Customer as a customer or use Customer's name, logo, or trademarks in marketing materials without Customer's prior written consent.

Customer may not use Lextiff's trademarks, logos, branding, or copyrighted materials without prior written authorization.

37. Assignment

Customer may not assign, transfer, delegate, or sublicense any rights or obligations under these Terms without the prior written consent of Lextiff.

Lextiff may assign these Terms in connection with: a merger; acquisition; corporate reorganization; sale of substantially all assets; or transfer of ownership of the Services.

These Terms shall bind and benefit the parties and their permitted successors and assigns.

38. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Delaware, United States, without regard to its conflict of laws principles, unless otherwise required by applicable law or expressly agreed in writing between the parties.

39. Dispute Resolution

Before initiating formal legal proceedings, the parties agree to make a good-faith effort to resolve any dispute arising out of or relating to these Terms through informal discussions for a period of at least thirty (30) days after written notice of the dispute.

If the dispute cannot be resolved informally, either party may pursue any remedies available under applicable law in the courts specified in Section 40.

Nothing in this section prevents either party from seeking temporary or injunctive relief where necessary to protect confidential information, intellectual property, or the security of the Services.

40. Venue

Subject to applicable law, the parties agree that the state and federal courts located in the State of Delaware, United States, shall have exclusive jurisdiction over disputes arising out of or relating to these Terms.

Each party irrevocably submits to the jurisdiction of such courts and waives any objection based on venue or forum non conveniens.

41. Export Compliance

Customer agrees to comply with all applicable export control, sanctions, and trade laws and regulations of the United States and any other applicable jurisdiction. Customer represents that it is not located in, organized under the laws of, or ordinarily resident in a country or region subject to comprehensive sanctions, and is not identified on any applicable government restricted party list, to the extent such laws apply.

42. Entire Agreement

These Terms, together with the Privacy Policy, any executed Business Associate Agreement (if applicable), any Data Processing Addendum, and any Order Form or Subscription Agreement entered into between the parties, constitute the complete and exclusive agreement regarding the Services and supersede all prior or contemporaneous agreements, communications, and understandings relating to the Services.

43. Severability

If any provision of these Terms is determined to be invalid, unlawful, or unenforceable by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect.

The invalid provision shall be interpreted, to the extent possible, in a manner that most closely reflects the original intent of the parties while remaining enforceable.

44. No Waiver

Failure by either party to enforce any provision of these Terms shall not constitute a waiver of that provision or of any other provision.

Any waiver must be in writing and signed by the party granting the waiver.

45. Changes to These Terms

Lextiff may modify these Terms from time to time.

Material changes will be communicated through one or more of the following methods: email; in-application notification; publication on the Lextiff website.

Unless otherwise required by applicable law, revised Terms become effective upon the stated effective date.

Continued use of the Services after the effective date constitutes acceptance of the revised Terms.

46. Contact Information

Questions regarding these Terms may be directed to:

Lextiff Legal
Email: legal@lextiff.com
Website: https://www.lextiff.com

47. Operated by Canvas Chrome Designs

Lextiff is a software product developed, owned, and operated by Canvas Chrome Designs, a technology company focused on building secure cloud software, workflow automation solutions, and digital products for modern businesses.

Canvas Chrome Designs retains all intellectual property rights in the Lextiff platform, including its software, design, branding, documentation, and related technologies, except for Customer Data, which remains the property of the Customer as provided in these Terms.

Questions about these Terms? Contact us at legal@lextiff.com.